Job Details

Accounts Executive (Accounts Payable)

• Kepong
• RM 3500.00 - 5000.00

Description

Role:

To process all incoming invoices in a timely manner and ensure information is accurate.
• Keeping track of all payments and expenditures, including invoices, statement, etc.
• Paying employees by verifying expenses reports and preparing pay checks.
• Handle vendor inquiries and resolve problems within reasonable expected timeframe.
• Maintaining historical records & ensure proper maintenance of accounting records and filing.
• Preparing analyses of accounts and preparing monthly reports.
• Ensure bank balances have sufficient funds before process the payment.

Responsibility:

A) Payment for invoice (A/P Payment)
a) Prepare Forecasting AP Listing
b) Check item, quantity, price to PO, Invoice, GRN (3 way matching)
c) Check original document/CTC copies
d) Due date/term + grace periods
e) Ensure documents are properly approved
f) Check accuracy of calculation
g) Issue payment voucher & TT form
h) Prepare weekly payment voucher listing
i) Prepare Weekly LOA Reporting Listing for vendor payment
j) Update HLBB template for bulk payment Excel
k) Upload HLBB template for bulk payment Excel
l) Email directors to get the approval for proceed payment
m) Email procurement the payment slip

B) Staff Claim
a) Check original documents
b) Check Staff claim form are properly approved
c) Check accuracy of calculation
d) Issue payment voucher
e) Prepare Monthly LOA Reporting Listing for Staff Claim
f) Update HLBB template for bulk payment Excel
g) Upload HLBB template for bulk payment Excel
h) Email directors to get the approval of proceed payment

C) Petty Cash
a) Check item, quantity and price
b) Ensure documents are properly approved
c) Check accuracy of calculation
d) Issue Payment Voucher
e) Update Petty Cash Sheet
f) Print Standard Ledger
g) Pass them the petty cash and ensure sign the received by column

D) AP Aging Monthly Report
a) Export Creditor Aging Report Listing
b) Update Creditor Aging Report Summary by creditor type
c) Ensure the total creditor aging balance talley with autocount
d) Export AP & AR Deposit Listing
e) Update the AR & AP Deposit Listing and remark the ETA
f) Ensure the Ledger Report for deposit account code is talley with AP Deposit
Listing
g) Update BNM rate then get the unrealised profit & gain

E) Treasury
a) Received the Forecast Collection Listing from AR Department
b) Update the Forecast Payment Listing from Outstanding AP Invoice Listing
c) Update the opening balance column
d) Issue Cash Flow for HLBB (MYR & USD), PBB & BSN
e) Issue Cash Requirement Listing when we need to transfer money from
HLBB USD to MYR
f) Issue Internal Transfer Letter get signature & approval from directors
g) Pass the letter to HLBB Bank

F) Inventory Aging Report
a) Ensure stock card, stock balance & stock aging talley
b) Check the different balance quantity & total cost
c) Update summary of stock analysis & aging
d) Update summary of stock analysis
e) Export Stock balance, card, aging (Excel & PDF)

Requirements :
• University degree in Finance
• knowledge of relevant accounting software has an advantage
• organisational skills and meticulous
• confidentiality and ability to meet deadlines
• communication skills and team player